Robotic Process Automation has created a great deal of buzz in and around the technology space. The main aim of RPA is to let the bot do the tasks which are easy, repetitive and documented such that going with the rules even a bot able to complete the task.

Also,Telebright has harnessed the power of Robotic Process Automation (RPA) to revolutionize task management. With RPA, Telebright's innovative approach enables bots to seamlessly handle routine, rule-based, and well-documented tasks.

In the realm of software development businesses, the selection of the right Robotic Process Automation (RPA) tool stands as a pivotal decision before embarking on any software or robot creation. The choice of an RPA tool holds the potential to significantly shape the results of the entire automation journey, exerting a direct influence on the overall outcome of any RPA implementation process.

Even before Robotic Process Automation came into the picture, enterprises were using automation tools for processing tasks with simple hacks, excel automation, and macros. They were not scalable or reliable still they increased the productivity of employees.

In our last blog, we have already discussed what is RPA technology, its benefits and how the enterprise can use it to their best, here in this blog we will talk about top RPA tools and their core functionalities.

Category of RPA Tools

Built as the extension of the past generations of bots, here are 3 main categories of RPA tools on the market.

• Programmable RPA bots: Programmers need to understand and code a set of inputs governing how the RPA bot will interact with other systems. It was the first generation of RPA tools.

• Self-learning solutions: These tools witnessed hours of human employee activity, understood the process and then took over the platform and started performing the same task.

• Cognitive/intelligent automation bots: Cognitive automation bots are augment self-learning bots with advanced functionalities (like Natural Language Processing, image recognition, and machine learning) which can learn and deal with both structured and unstructured data.

RPA Tool Categories	Description
Programmable RPA bots	Communicate with other systems depending on the user inputs or requirements of clients
Self learning RPA tools	Optimize human actions & perform the same on different platforms
Cognitive automation bots	Similar to self-learning bots that manage unstructured data & make decisions depending on unstructured & complex inputs

Core Features and Functionalities of RPA Tools

An RPA tool can effectively make business functions highly efficient. As businesses adopt RPA solutions to be more competitive, it’s easy to get lost in the large pool of RPA features & functionalities offered by the providers. Any RPA tool that you select must have the following features:

Rich Analysis: The rich analytical features helps to address the performance of the workforce without integrations

Robust encryption & security features: The encryption capabilities of RPA help in smooth operations & keeping data secure

Version Control: It enables storage of every bot version to identify & determine the basic differences between multiple bot versions in the certain processes

Hosting & deployment option: This feature reduces issues related to central server synchronization & runtime updates

Script Less Automation: With this feature, RPA developers can easily create tools by using the drag & drop interface.

Let’s check the market presence of the RPA tools and their current offerings

The graphical representation is according to the Forrester Wave report: Robotic Process Automation, Q2 2018.

RPA Tools Comparison – Top Tools In 2023

It’s tough to focus on 2023’s top RPA tools comparison as there are many appreciated RPA vendors providing their own tools to automate a range of business processes with ease. However, here we are discussing the top 5 RPA tools which will help you to streamline the selection steps.

1. Kofax Kapow

Kofax Inc. is a process automation software provider based in Irvine, California. They offer process management, RPA, e-signature, mobility and customer communication services to multiple customers in 70 countries worldwide.

Kofax Kapow is the most efficient way to acquire, enhance and deliver information from any application and data source or enterprise system without coding. It supports all types of application environments and data sources, including websites, portals, enterprise systems, and legacy applications, Excel, Email, XML, JSON, CSV, and SQL. It can automatically publish robots with standard Java, .NET, SOAP, RESTful interface which is used to control robotic processes from external applications and remote systems.

2. Blue Prism

Blue Prism group is a multinational software organization based in the UK. They pioneered RPA to reduce the high risk and low return processing work and data entry job manually.

The technology used is based on Microsoft.net framework and it supports any type of platform and applications. It allows the design automation process that too within IT governance. The tool supports the internal and external decryption and encryption keys. The users are provided with audit logs enabling. The customized code of .NET provides a high rate of robustness.

3. UiPath

UiPath is a global software company based in New York City. With the help of UiPath tool, it is easy to manage automated business processes and the virtual workforce.

It is based on an on-premise and cloud deployment method which makes it capable to deploy and manage all things in one particular place. The main advantage of UiPath is that it offers desktop contribution and Citrix environment which is good for BPO automation. It is based on Microsoft SharePoint workflow, Kibana elastic search.

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4. Automation Anywhere

Automation Anywhere is based in California, US. It caters to businesses looking to deploy a digital workforce composed of bots which can offer complete end-to-end business processes. Be it cloud, datacenter or desktop, automation anywhere can be deployed in any environment. It can protect all the architectures and control the processing. Microsoft is its base technology.

5. NICE

Neptune Intelligence Computer Engineering which is commonly known as NICE is a publicly traded software company based in Israel. It enables enterprises to operationalize Big Data. It delivers both desktop and server automation, so employees can focus on productivity. It can also automate cross-application processes by combining with any third-party or home system, including CRM, billing, MS Office, virtualization, and networking.

For your convenience, we have shared a complete RPA tools comparison table below:

Parameters	Kofax Kapow	Blue Prism	UiPath	Automation Anywhere	NICE
Launch Data	1985	2001	2005	2003	1986
Learning Platform	Community edition unavailable	Trial version unavailable	Community edition available	Community edition available	Community edition unavailable
Reusability	Yes	Yes	Yes	Yes	Yes
Base Technology	.Net & Java	C# (Basics)	C# & Microsoft	Microsoft	VB scripting & C#
User-friendliness	High	High	High	Medium	Medium
Accuracy	High for file handling & web automation	Web, desktop & Citrix automation available	Built for BPO automation and Citrix automation	Good efficiency across all mediums	Best for tasks that need very less subjective judgment
Reliability	Low	High	Moderate	–	Moderate
Operational Scalability	Scalable with multi thread architecture	High execution speed	Avg in performance	Limited large-scale deployment	Fast execution & very scalable
Cognitive Capability	Medium	Low	Low	Medium	Low

A Complete Checklist For Selecting RPA Tools

The selection of the RPA tool is a crucial decision for businesses as it has a huge impact on the effectiveness & efficiency of automation. The below checklist will help businesses consider key factors and make the proper decision while determining the RPA implementation.

1. Process & system compatibility:

In order to enhance efficiency, it’s important to choose RPA solutions compatible with the existing business process or system operations. This mainly includes operating system compatibility & integration with existing databases and software.

2. Technology features:

There must be some technical highlights that businesses need to look for such as adaptability, re-usability, base technology, etc. Since RPA tools manage private data & information, businesses should verify all security features & functionalities of the tools. Otherwise, systems may become highly vulnerable to privacy issues & malicious attacks.

3. Scalability:

Scalability is one of the crucial aspects that help to determine how an RPA tool responds to business requirements easily. Businesses also check expanded accessibility in the tools. An RPA tool must be able to integrate with the latest technologies easily.

4. Customizability & flexibility:

An RPA tool with high customizability & flexibility helps to meet all your business needs & goals. So, as a business owner, you should choose a tool that enables you to make changes & quickly updates the process of automation as needed.

5. Ownership Cost:

The total ownership cost is an essential aspect that must be considered before selecting RPA tools. This is because the cost of ownership depends on different factors like respective license fees, implementation costs, vendor fees, maintenance, etc. Evaluating the RPA tool cost with the business’s roadmap is necessary to achieve long-term success.

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Final Words

Each RPA tool comes with unique features to support business automation. All have great potential and allow large-scale bot deployment where the user can easily schedule a robot to run at a different time.

However, before you choose any of the above-mentioned tools, you have to thoroughly scrutinize which will be best suited for your business automation. You will need an appropriate roadmap to RPA.

Are you planning to implement RPA in your business process?

Over the years we are helping enterprises to make about 25 to 50% cost savings, to improve the accuracy and efficiency of the process execution, and to cut human intervention.

We offer end-to-end delivery and maintenance services with flexible support from product specialists. Come talk to us today, for a free consultation, Contact Us.